Guide to W-8 Forms

Welcome to our guide for filling out your W-8BEN or W-8BEN-E form. This guide is for instructional and guidance purposes, but you should contact a tax professional in your area for help filling out this form. The W-8BEN and W-8BEN-E are used to calculate your tax withholding on your Glimesh account, so ensuring the information is accurate is paramount.

This guide assumes you have completed our Stripe Setup process. If you have not started that process yet please visit our Payments page here:

GLIMESH DOES NOT OFFER TAX ADVICE. THIS GUIDE IS NOT MEANT AS A SUBSTITUTE FOR PROFESSIONAL TAX ADVICE. USE OF THIS GUIDE WILL NOT PROVIDE YOU WITH EVERY DETAIL NECESSARY FOR YOUR COMPLETE TAX SITUATION. IF YOU HAVE QUESTIONS ABOUT YOUR TAXES PLEASE SEEK A CERTIFIED PROFESSIONAL ACCOUNTANT. GLIMESH WILL NOT TAKE RESPONSIBILITY FOR ANY INFORMATION THAT WAS SUBMITTED INCORRECTLY AND ANY DAMAGES THAT RESULT IN INCORRECT INFORMATION. 


IF YOU NEED SUPPORT PLEASE CONTACT A CERTIFIED TAX PROFESSIONAL, GLIMESH SUPPORT IS NOT EQUIPPED TO ASSIST IN TAX OR LEGAL DOCUMENTS.



Part 1

You’ve been given an IRS tax document either called W8-BEN or W8-BEN-E. These two forms are IRS tax documents that we are required to collect to satisfy the IRS. This guide will be based on the form W8-BEN as the hope would be that if your tax situation required a W8-BEN-E you would have someone within your company that did accounting for you. W8-BEN is the form required for individuals whose permanent and current residence is outside of the United States. Any portion in italics are excerpts from https://www.irs.gov/forms-pubs/about-form-w-8-ben.


Part 1 Line 1

This is generally your legal name or the name you’d use for your taxes. There are some instances where this may not just be your name. Please see the portion from the IRS


“Enter your name. If you are a foreign individual who is the single owner of a disregarded entity that is not claiming treaty benefits as a hybrid entity, with respect to a payment, you should complete this form with your name and information. If the account to which a payment is made or credited is in the name of the disregarded entity, you should inform the withholding agent of this fact. This may be done by including the name and account number of the disregarded entity on line 7 (reference number) of the form. However, if the disregarded entity is claiming treaty benefits as a hybrid entity, it should complete Form W-8BEN-E instead of this Form W-8BEN.”


Part 1 Line 2

This is the country of your residence. If you are a dual citizen please put the country where you have current or most recent residence. 


Enter your country of citizenship. If you are a dual citizen, enter the country where you are both a citizen and a resident at the time you complete this form. If you are not a resident in any country in which you have citizenship, enter the country where you were most recently a resident. However, if you are a U. S. citizen, you should not complete this form even if you hold citizenship in another jurisdiction. Instead, provide Form W-9.


Part 1 Line 3

This will be the address of your primary residence. 


Your permanent residence address is the address in the country where you claim to be a resident for purposes of that country’s income tax. If you are completing Form W-8BEN to claim a reduced rate of withholding under an income tax treaty, you must determine your residency in the manner required by the treaty. Do not show the address of a financial institution, a post office box, or an address used solely for mailing purposes. If you do not have a tax residence in any country, your permanent residence is where you normally reside.

If you reside in a country that does not use street addresses, you may enter a descriptive address on line 3. The address must accurately indicate your permanent residence in the manner used in your jurisdiction.

 

Part 1 Line 4

This is where a mailing address would go if it is different from your place of residence. 

Enter your mailing address only if it is different from the address you show on line 3.

Part 1 Line 5 

This portion is a little more complicated to your tax situation. If you have a Social Security Number (SSN) or an ITIN (International Tax Identification Number) you would enter that here. If you don’t have one of these you would leave this section blank and move over to Line 6


If you have a social security number (SSN), enter it here. To apply for an SSN, get Form SS-5 from a Social Security Administration (SSA) office or online at www.ssa.gov/forms/ss-5.pdf PDF. If you are in the United States, you can call the SSA at 1-800-772-1213. Complete Form SS-5 and return it to the SSA.

If you do not have an SSN and are not eligible to get one, you can get an individual taxpayer identification number (ITIN). To apply for an ITIN, file Form W-7 with the IRS. It usually takes 4–6 weeks to get an ITIN. To claim certain treaty benefits, you must complete line 5 by submitting an SSN or ITIN, or line 6 by providing a foreign tax identification number (foreign TIN).

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An ITIN is for tax use only. It does not entitle you to social security benefits or change your employment or immigration status under U.S. law.

A partner in a partnership conducting a trade or business in the United States will likely be allocated effectively connected taxable income. The partner is required to file a U.S. federal income tax return and must have a U.S. taxpayer identification number (TIN).

You must provide an SSN or TIN if you are:

  • Claiming an exemption from withholding under section 871(f) for certain annuities received under qualified plans, or

  • Submitting the form to a partnership that conducts a trade or business in the United States.

If you are claiming treaty benefits, you are generally required to provide an ITIN if you do not provide a tax identifying number issued to you by your jurisdiction of tax residence on line 6.


Part 1 Line 6

This would be any sort of tax identifying number your country uses. Whatever number you would normally use to file taxes, or that identifies your tax status would go here. If you have a tax situation that doesn’t require a Tax Number please see the instructions from the IRS and talk to a tax professional to ensure accurate entry.


If you are providing this Form W-8BEN to document yourself as an account holder with respect to a financial account (as defined in Regulations section 1.1471-5(b)) that you hold at a U.S. office of a financial institution (including a U.S. branch of an FFI) and you receive U.S. source income reportable on Form 1042-S associated with this form, you must provide the TIN issued to you by your jurisdiction of tax residence identified on line 3 unless:

  • You have not been issued a TIN (including if the jurisdiction does not issue TINs), or

  • You are a resident of a U.S. possession.

If you are providing this form to document a financial account described above but you do not enter a TIN on line 6, and you are not a resident of a U.S. possession, you must provide the withholding agent with an explanation for why you have not been issued a TIN. For this purpose, an explanation is a statement that you are not legally required to obtain a TIN in your jurisdiction of tax residence. The explanation may be written on line 6, in the margins of the form, or on a separate attached statement associated with the form. If you are writing the explanation on line 6, you may shorten it to "not legally required." Do not write "not applicable."


In addition, if you are not using this form to document a financial account described above, you may provide the TIN issued to you by your jurisdiction of tax residence on line 6 for purposes of claiming treaty benefits (rather than providing a U.S. TIN on line 5, if required).

Part 1 Line 7

This portion is simply for any references that would be important for us to know. In most circumstances for Glimesh this will remain blank. 


This line may be used by the filer of Form W-8BEN or by the withholding agent to whom it is provided to include any referencing information that is useful to the withholding agent in carrying out its obligations. For example, withholding agents who are required to associate the Form W-8BEN with a particular Form W-8IMY may want to use line 7 for a referencing number or code that will make the association clear. A beneficial owner can use line 7 to include the number of the account for which he or she is providing the form. A foreign single owner of a disregarded entity can use line 7 to inform the withholding agent that the account to which a payment is made or credited is in the name of the disregarded entity (see the instructions for line 1).

Part 1 Line 8

This is your date of birth. Please provide this in MM-DD-YYYY format.


If you are providing this Form W-8BEN to document yourself as an account holder with respect to a financial account as described above in line 6 that you hold with a U.S. office of a financial institution (including a U.S. branch of an FFI), provide your date of birth. Use the following format to input your information: MM-DD-YYYY. For example, if you were born on April 15, 1956, you would enter 04-15-1956.


Congratulations you’ve completed part 1 of the form. Now onto part two which goes over your tax treaty 


Part 2

Part two is where you enter your tax treaty information. This is important for us to have this information submitted by you showing that you in fact claim that reduced tax amount. This section is for countries that have a tax treaty with the US. You can click the link below to find if your country has a tax treaty. If your country does not have a tax treaty you may leave this section blank. If this section is left blank Glimesh will be required to withhold 30% of any payout made to you for US Withholding taxes.


IRS.gov/Individuals/International-Taxpayers/Tax-Treaties


Part 2 Line 9

Here is where you will enter the country that you are claiming the tax treaty with. This must be the country you reside in and should match the same country you used for your residence on line 3. 


If you are claiming treaty benefits as a resident of a foreign country with which the United States has an income tax treaty for payments subject to withholding under chapter 3, identify the country where you claim to be a resident for income tax treaty purposes. For treaty purposes, a person is a resident of a treaty country if the person is a resident of that country under the terms of the treaty. A list of U.S. tax treaties is available at IRS.gov/Individuals/International-Taxpayers/Tax-Treaties.

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If you are related to the withholding agent within the meaning of section 267(b) or 707(b) and the aggregate amount subject to withholding received during the calendar year exceeds $500,000, then you are generally required to file Form 8833, Treaty-Based Return Position Disclosure Under Section 6114 or 7701(b), available at IRS.gov/Form8833. See the Instructions for Form 8833 for more information on the filing requirements.

Part 2 Line 10

This section is where you will provide what Article, Paragraph, and percent of withholdings you are claiming from the tax treaty. You can find this information here under Table 1 https://www.irs.gov/individuals/international-taxpayers/tax-treaty-tables



On this table you will be looking for your country of residence, your tax rate, and the article / paragraph. You will start by finding the section Royalties and then locating your country. Glimesh will be paying you royalties based on the Copyright License you provided for us to use your content. The number in the column under Copyright would be your withholding percentage. After that locate the Treaty Article Citation, this would be your article and paragraph for this line. 


The portion marked, “Explain the additional conditions…” is only required if the article and paragraph from your tax treaty contain different types of royalties and citing them alone would not be a clear enough justification for claiming the listed tax rate. For example if there are two tax rate options under Copyrights you would need to explain which you are using.



You can find a list of United States Tax Treaties here.  Please make sure to use your country’s most recent tax treaty when selecting a treaty. Some countries have multiple years.  https://www.irs.gov/businesses/international-businesses/united-states-income-tax-treaties-a-to-z


Make sure that you read and understand your tax treaties portions. Please seek a professional tax advisor if you have questions on this.


Line 10 must be used only if you are claiming treaty benefits that require that you meet conditions not covered by the representations you make on line 9 and Part III. For example, persons claiming treaty benefits on royalties must complete this line if the treaty contains different withholding rates for different types of royalties.

Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual can use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause" which preserves or "saves" the right of each country to tax its own residents as if no tax treaty existed. Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the recipient has otherwise become a U.S. resident alien for tax purposes. The individual must use Form W-9 to claim the tax treaty benefit. See the instructions for Form W-9 for more information. Also see Nonresident alien student or researcher who becomes a resident alien, later, for an example.

If you are a nonresident alien individual who received noncompensatory scholarship or fellowship income and personal services income (including compensatory scholarship or fellowship income) from the same withholding agent, you may use Form 8233 to claim a tax treaty withholding exemption for part or all of both types of income.


Part 3

Now that you’ve completed part 2 you have just part 3 left. Sign and Print on the lines and put the provided dates. An E Signature is permissible but it must follow the guidelines from the IRS below.


See the IRS instructions below for additional details.


Form W-8BEN must be signed and dated by the beneficial owner of the amount subject to withholding or the account holder of an FFI (or an agent with legal authority to act on the person’s behalf). If Form W-8BEN is completed by an agent acting under a duly authorized power of attorney for the beneficial owner or account holder, the form must be accompanied by the power of attorney in proper form or a copy thereof specifically authorizing the agent to represent the principal in making, executing, and presenting the form. Form 2848 can be used for this purpose. The agent, as well as the beneficial owner or account holder, may incur liability for the penalties provided for an erroneous, false, or fraudulent form.

A withholding agent may allow you to provide this form with an electronic signature. The electronic signature must indicate that the form was electronically signed by a person authorized to do so (for example, with a time and date stamp and statement that the form has been electronically signed). Simply typing your name into the signature line is not an electronic signature

If any information on Form W-8BEN becomes incorrect, you must submit a new form within 30 days unless you are no longer an account holder of the requester that is an FFI and you will not receive a future payment with respect to the account.

You are an exempt foreign person for a calendar year in which:

  • You are a nonresident alien individual or a foreign corporation, partnership, estate, or trust;

  • You are an individual who has not been, and does not plan to be, present in the United States for a total of 183 days or more during the calendar year; and

  • You are neither engaged, nor plan to be engaged during the year, in a U.S. trade or business that has effectively connected gains from transactions with a broker or barter exchange.


Upload your W8 Form


You’ve made it to the end of the W8. You can now upload this to Glimesh and wait for your sub button to be unlocked and you will have the withholdings rate claimed on your W8. If anything changes please fill out a new W8 form and submit a new form.


DISCLAIMER

GLIMESH DOES NOT OFFER TAX ADVICE. THIS GUIDE IS NOT MEANT AS A SUBSTITUTE FOR PROFESSIONAL TAX ADVICE. USE OF THIS GUIDE WILL NOT PROVIDE YOU WITH EVERY DETAIL NECESSARY FOR YOUR COMPLETE TAX SITUATION. IF YOU HAVE QUESTIONS ABOUT YOUR TAXES PLEASE SEEK A CERTIFIED PROFESSIONAL ACCOUNTANT. GLIMESH WILL NOT TAKE RESPONSIBILITY FOR ANY INFORMATION THAT WAS SUBMITTED INCORRECTLY AND ANY DAMAGES THAT RESULT IN INCORRECT INFORMATION. 


IF YOU NEED SUPPORT PLEASE CONTACT A CERTIFIED TAX PROFESSIONAL, GLIMESH SUPPORT IS NOT EQUIPPED TO ASSIST IN TAX OR LEGAL DOCUMENTS.